Finding the Ruler in Word 2013 and later

If you are like me, there are a lot of documents or infographics that are much easier done with a ruler to guide your way.  It is helpful to have this ruler when setting auto tabs, indentations, bullets, inserting text boxes or word art or images, just to name a few.

I loved having the ruler icon that would toggle the ruler on and off as needed.  Just a convenience to make my day and my job easier.

So then, along comes Office 2013, and my icon has become extinct.  Microsoft has taken this beautiful little helper away.  But have they really?  Of course not.  That would be cruel.  Let me tell you where to find this hidden gem.

Click on the View Tab of the toolbar.  In the ‘Show’ box, what do you see?  Why, it’s the sweet and helpful ruler!  Click the ruler box, and there is your helper, working magic to make your documents a thing of beauty.

If this is something that you use as often as I do, you can add it to your ‘Quick Access Toolbar’ at the very top left of your screen.  Here’s how:

Click the arrow at the far right of the Quick Access Toolbar.

Quick Access Toolbar

Click ‘More Commands’

More Commands

Under the ‘Choose Commands From’, click the down arrow and then click ‘View Tab’.

View Tab

Scroll down until you find ‘Ruler’ and highlight that.  Then click ‘Add’ to add it to the toolbar.  Make sure the default of ‘For All Documents’ is selected at the top of the second column (as shown below). Then click ‘OK’

Choose Ruler

There it is on the Quick Access Toolbar.  Now you can click it on and off as needed, without having to remember where to find it in the future.

Please feel free to let me know if you found this tip helpful.  And check back often, or subscribe to my blog to get a new tip each week.

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